Registration Services

UT Conferences & Event Services offers comprehensive registration services to events of all sizes.

Registration Overview

UT Conferences offers stand-alone registration services designed to streamline the event registration process for organizations and individuals. With a commitment to efficiency and user-friendly experiences, UT Conferences’ registration services provide a comprehensive solution for managing registrations for conferences, workshops, and other events. The platform offers customizable registration forms, secure payment processing, and the ability to track and manage participant data seamlessly. Whether organizing a small seminar or a large-scale conference, UT Conferences’ registration services cater to diverse event needs, ensuring a smooth and organized registration process for both event organizers and participants. The user-friendly interface, coupled with robust features, makes UT Conferences a reliable choice for those seeking efficient and professional event registration services.

Pre-Registration Services

  •  Act as a customer service resource for all types of questions from your potential attendees.
  • Consult with client regarding registration form set-up and design.
  • Communicate with participants via email; send reminders, urgent announcements, and updates quickly & easily.
  • Set-up and host the online registration database/website on secure server.
  • Participants can register at their convenience, 24 hours a day: UT Conferences will accept and process registrations via phone, online, U.S. mail, courier services, or fax.
  • Process checks and credit cards (Visa, MasterCard, Discover, or American Express).
  • Provide detailed participant receipt for payments.
  • Issue refunds and credits.
  • Transfer, substitute, and cancel participants.
  • Track special requirements like food allergies or other needs.
  • Provide custom name badges or nametags.
  • Deliver custom reports based on program specifications.
  • Equip client with appropriate registration materials if on-site registration service is not required. Includes check-in roster, supplies, walk-in registration forms, and all pre-registered badges.
  • Prepare one disbursement of revenue to client before the conference start date and retain estimate of Conferences expenses.

On-Site Registration Services

If on-site registration services are needed, our staff will:

  • Transport all pre-registration materials to meeting facility
  • Train volunteers on registration procedures
  • Welcome attendees and serve as an informational resource area
  • Process on-site registrations
  • Accept payments by cash, check, and credit cards
  • Provide receipts to participants
  • Distribute name badges, handouts, folders, or other materials

Travel Services

At UT Conferences, we understand the importance of a seamless event registration process, and to further enhance your event experience, we offer on-site registration management services. Our dedicated staff is ready to travel to your event location, becoming an extension of your team. By entrusting us with the registration process, you can focus on the core aspects of your event while we handle the logistics, ensuring a smooth and efficient registration experience for all attendees. Let UT Conferences be your trusted partner in delivering a successful event with personalized on-site registration services tailored to your unique needs.

bus on college campus

The team at UT conferences goes above and beyond to ensure your event will be a success! They saved our conference planning committee an incredible amount of time while also ensuring that all of the information we needed to keep track of was organized and easy to access. They also helped us provide a registration and sponsorship experience that was user-friendly and completely seamless. The fact that our conference grew in attendance by 45% is largely due to the help that UT Conferences provided!

Shep Sterns

UT Extension on behalf of the Southeast Value-Added Dairy Conference

Contact Us today to get Started!

Contact UT Conferences today to find out how we can make your next event a huge success for your organization and your attendees!